"Think Before You Ink" Initiative
In support of the University of Florida "Think Before You Ink" initiative here are a highlight of Environment-friendly Features
and Recommendations for Cutting Cost.
Resource Conservation
Features to reduce paper and toner consumption:
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2-sided Copying/Printing Allows you to copy or print both sides of a sheet. You can set 2-sided Copying/Printing by default via device additional function or printer driver Image Combination (N-up) Automatically reduce up to eight originals to fit onto one side or both sides of a selected paper size. |
Eliminate Banner Page Printing Instantly save paper and toner costs by disabling this feature. Default to B/W Printing Reduce unnecessary printing of color pages by setting B/W as default. |
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Facts on Resource Conservation
According to Gartner, organizations can reduce annual paper costs by at least 30% by selecting duplex printing as the default setting across the output fleet. A 1,000-person organization could eliminate up to 1.6 million pages and save $33,500 per year by eliminating banner page printing.
Toner Saving
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Toner Saving Mode Reduces toner saturation on prints and copies. Print Preview Ensures pages are printed corrected and eliminates reprinting of pages. Mailbox/PIN Printing Stores print jobs in memory until user retrieves documents via a PIN number. Keeps documents secure and eliminates reprinting pages that are unintentionally taken away by others. Merge Jobs Mode Combine and from different applications and sources for output as one compound document. |
Facts on Toner Saving
According to Gartner, reducing the density of toner by 10% - 20% can reduce per-page costs by 5% - 10%, or $6 to $10 per user, per month.
User Authentication
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User Authentication & Access Management Settings which allow Administrators to control device access and usage by Department or individual user. Set page limits, enforce 2-sided printing, restrict/allow color printing, etc. Some examples include:
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Document Distribution
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Document Distribution No need to exchange hard copy documents – scan paper documents and send them to one or multiple recipients via fax, e-mail, or I-fax. The ability to send documents to FTP, SMB, NetWare, and WebDAV file. Fax Forwarding Automatically route incoming fax documents to other destinations such as file folder, email address, etc., without printing them. PC Fax Send faxes directly from your computer using a Fax Driver without printing a document and scanning it at the MFP. |
Other Recommendations
Right Size for Your Fleet
Four single function devices have a significantly greater electrical footprint than a single a multifunction device. A high end-user to device ratio is representative of an efficient device plan based upon shared resources.
Implement a Print Management Program
Utilize a device monitoring and tracking system. According to Gartner, actively managing a print fleet can lead to a reduction of 10% - 30% in recurring spending on document output.
Consider Leasing vs. Purchasing Equipment
Ensures the latest technology is being used and equipment is in optimum running condition. Equipment collected at end of lease can be used in recycling/refurbishing programs.
Sources: Gartner Research “Cost-Cutting Initiatives for Office Printing” Feb. 22, 2008 (ID# G00155489)
University of Florida: